Student and Staff Lending Policy
Lending policies are designed to provide maximum use of the University's collection while simultaneously insuring its availability for all current and future generations of students, staff, and faculty. These policies also ensure that every campus borrower has equal access to individual items and that items not being used by some are on the shelf ready for you to find. Checking IDs and requiring you to renew and return items helps to protect the collection.
For everyone's protection, all borrowers must present a barcoded ID to check out materials. This insures that only your record is called up in the catalog and not the record of someone else with a similar name. We advise you never to loan your Valpo ID to someone else or to check out materials for another person. You are responsible for all items checked out on your Valpo ID. If you lose your ID, please notify a Circulation Manager promptly so we can invalidate the lost barcode.
You can have a total of 75 items checked out at once. Loan periods vary with material type, but all loans end with the expiration date of your record (for students, this is usually the academic semester).
Books, CD-ROMs, government publications: 28 days. The catalog indicates which are for "Library Use Only."
DVDs, videotapes, LPs, musical CDs, non-musical audiotapes: 14 days
Course Reserve books and journal articles: Loan periods are set by the instructor when putting the materials on reserve.
- 2-hours--No Overnight
- 3 days
- 7 days
Media Reserves: 3-hours--Overnight
Journals, periodicals, and reference books in the Automated Storage and Retrieval System (ASRS): 3 days.
Reference books, current journals and periodicals, maps, microforms, and books marked "Non-Circulating" or "Reference": May be borrowed only under special circumstances with the permission of the librarian in charge of that collection. Ask a Circulation Manager for assistance.
Musical audiotapes, rare books, and Archival collection materials: May not be borrowed.
All loans may be renewed for the same time as the original loan period, provided no other campus borrower has requested the item. Items with holds or recalls may not be renewed. You may perform two renewals yourself, using the library catalog’s View Your Account option. For further renewals, items must be presented to the Circulation Desk staff. We are unable to accept renewal requests by email, telephone, or U.S. mail.
Interlibrary loans: See their policies: Interlibrary Loans
- Books (Valpo-owned or from Interlibrary Loan): Return books to the book drop at the Christopher Center Circulation Desk.
- Course Reserve materials: Hand the material directly to the Circulation Desk staff for prompt check-in. Do not put them in the slot or leave them on the Circulation Desk counter. If the Christopher Center is closed, return books and Overnight Reserves to one of the overnight book drops, located outside the 1st floor entrance on the east (Chapel) side or by the staff entrance on the southwest (College of Arts & Sciences building) side.
- LPs, CDs, DVDs, videotapes, audiotapes, and CD-ROMs: Return these items only when the library is open, handing the item/s directly to the Circulation Desk staff. Never put these materials in one of the overnight book drops.
- Media Library equipment: Return to the 1st floor Circulation Desk during the hours it is open, handing the equipment directly to the Circulation Desk staff.
The library reserves the right to recall any borrowed item and borrowers are expected to comply willingly. This ensures that every campus borrower has equal access to individual items and that you have what you need to complete assignments.
- Items needed for Course Reserves: may be recalled at any time.
- Items with 28-day loans: may be recalled 14 days after being checked out.
- Items with 14-day loans: may be recalled 7 days after being checked out.
When an item is recalled that you have checked out, you receive an email notice indicating the new due date. If the item is not returned by the new due date, you are fined $1/day from the new due date until the item is returned.
Campus borrowers may initiate recalls within the library catalog by displaying the record for the desired item and selecting "Request Item." The catalog automatically adjusts the due date for a minimum 14-day loan and emails a recall notice to the current borrower on the following business day. This places a hold on the item.
At your request, a Circulation Manager may place a hold without initiating a recall. This allows the original borrower the full length of the current loan, but prevents them from renewing the item.
Once returned, the item is kept on the Hold Shelf at the Circulation Desk and you are notified of its availability. You have seven days to pick it up before it is offered to the next person on the hold queue or returned to the shelves. If you no longer need it, you may cancel the request at any time from the library catalog’s View Your Account option.
REGULAR ITEM FEES AND PROCEDURES
Fines: There are no overdue fines for regular items. The only fines the library charges are for Course Reserves and for recalled library materials (see below).
Books, CD-ROMs, government publications When an item in this category (not for Course Reserve or Recalled) is overdue, you receive three email notices reminding you to renew promptly. If you fail to renew promptly (14 days after the due date), we then assume the item is lost. At that time, the library catalog system automatically prevents you from borrowing additional items or placing recalls. The system also bills you for the item’s replacement value plus a processing fee of $15.
DVDs, videotapes, LPs, musical CDs, non-musical audiotapes: One email notice is sent when the item is overdue. After seven days, the library catalog system automatically prevents you from borrowing additional items or placing recalls. The system also bills you for the item’s replacement value plus a processing fee of $15.
If you still want to renew after receiving a bill, you may do so, but you have to bring the item to the library so we know that it is not truly lost. Once you’ve done this, the system removes the block on your borrowing privileges and the charges are dropped.
If you lose something and cannot afford to pay for it right away, but need to borrow something from our library, please talk to a Circulation Manager, either in person or by telephone (219) 464-5366. By speaking with us, you are showing a good faith effort and we are then able to work with you to allow you limited loan privileges.
If you continue to fail to return library materials, including those borrowed through Interlibrary Loan, your account is turned over to the University Finance Office. If there are charges on your Valpo accounts, there will be a hold on your grades, diploma, and/or transcripts.
SPECIALTY ITEMS FEES AND PROCEDURES
Course Reserves Items: Fines on Course Reserves items will not be reduced. Fines are assessed according to the loan period.
- 2-hours--No Overnight: $1/hour until the item is returned. After three days, you are billed for the cost of the item, plus the accrued fines.
- 2-hours--Overnight: $1/hour beginning one hour after the library opens until the item is returned. After three days, you are billed for the cost of the item, plus the accrued fines.
- 3 days: $1/day until the item is returned. After three days, you are billed for the cost of the item, plus the accrued fines.
- 7 days: $1/day until the item is returned. After seven days, you are billed for the cost of the item, plus the accrued fines.
Recalled Items: All borrowers are expected to respond to recalls; fines on recalls will not be reduced. When an item is recalled, you receive an email notice indicating the new due date. If the item is not returned by the new due date, you are fined $1/day from the new due date until the item is returned.