Lending policies are designed to provide maximum use of the University's collection while simultaneously ensuring its availability for all current and future generations of students, staff, and faculty. These policies also ensure that every campus borrower has equal access to individual items and that items not being used by some are on the shelf ready for you to find. Checking identification and requiring you to renew and return items helps to protect the collection.

For everyone's protection, all borrowers must present a barcoded Valpo OneCard to check out materials. This ensures that only your record is called up in the catalog and not the record of someone else with a similar name. We advise you never to loan your Valpo OneCard to someone else or to check out materials for another person. You are responsible for all items checked out on your Valpo OneCard. If you lose your Valpo OneCard, please notify a Circulation Manager promptly so we can invalidate the lost barcode.

Loan Periods

You can have a total of 75 items checked out at once. Loan periods vary with material type, but all loans end with the expiration date of your record (for students, this is usually the academic semester).

Books, CDs/CD-ROMs, government publications, non-musical audiotapes: 28 days. The catalog indicates which are "Limited Use" (non-circulating) items.

DVDs, videotapes, LPs: 14 days

Course Reserve books and journal articles: Loan periods are set by the instructor when putting the materials on reserve.

  • 2-hours--No Overnight
  • 2-hours--Overnight
  • 3 days
  • 7 days

Media Reserves: 3-hours--Overnight

Journals, periodicals, and reference books in the Automated Storage and Retrieval System (ASRS): 3 days.
Reference books, current journals and periodicals, maps, microforms, and books marked "Non-Circulating" or "Reference": May be borrowed only under special circumstances with the permission of the librarian in charge of that collection. Ask a Circulation Manager for assistance.

Musical audiotapes, rare books, and Archival collection materials: May not be borrowed.

For information on equipment loans or interlibrary loans, see the following:  Equipment Loans     Interlibrary Loans

Renewals

All loans may be renewed for the same time as the original loan period, provided no other campus borrower has requested the item. Items with holds or recalls may not be renewed. You may perform two renewals yourself (for items that are not overdue) by logging into your library account. For further renewals, items must be presented to the Circulation Desk staff. We are unable to accept renewal requests by phone.

For Interlibrary loans, see that department's information.

Returns

  • Books (Valpo-owned or from Interlibrary Loan): Materials can be returned to either the first or second floor Circulation Desks or to one of our book drops. Book drops are located outside the first floor entrance on the east (Chapel) side or by the staff entrance on the southwest (College of Arts & Sciences building) side.
  • Course Reserve materials: Hand the material directly to the Circulation Desk staff for prompt check-in. Do not leave course reserves on the Circulation Desk counter. If the Christopher Center is closed, you may use the book drops.
  • LPs, CDs, DVDs, videotapes, audiotapes, and CD-ROMs: Return these items only when the library is open, handing the item/s directly to the Circulation Desk staff. Never put these materials in one of the overnight book drops.
  • Media Library equipment: Return to the 1st floor Circulation Desk during the hours it is open, handing the equipment directly to the Circulation Desk staff.

Recalls and Holds

The library reserves the right to recall any borrowed item and borrowers are expected to comply willingly. This ensures that every campus borrower has equal access to individual items and that you have what you need to complete assignments.

  • Items with 28-day loans: may be recalled 14 days after being checked out.
  • Items with 14-day loans:  may be recalled 7 days after being checked out.

When an item is recalled that you have checked out, you will receive an email notice indicating the new due date. If the item is not returned by the new due date, you will be fined $1/day from the new due date until the item is returned.

Campus borrowers may initiate recalls within the library catalog by displaying the record for the desired item and selecting "Place a hold." The catalog automatically adjusts the due date and emails a recall notice to the current borrower. At your request, a Circulation Manager may place a hold without initiating a recall. This allows the original borrower the full length of the current loan, but prevents them from renewing the item.

Once returned, the item is kept on the Hold Shelf at the Circulation Desk and you are notified of its availability. You have seven days to pick it up before it is offered to the next person on the hold queue or returned to the shelves. If you no longer need it, you may cancel the request at any time by logging into your library account.

Overdue and Lost Materials

Regular item overdue fines

Fines: There are no overdue fines for regular items. The only overdue fines the library charges are for Course Reserves and for recalled library materials (see below). We do bill for lost items.

Books, CD-ROMs, Government publications, DVDs, CDs, LPs, non-musical Audiotapes: When a regular item (not for Course Reserve or Recalled) is overdue, you receive email notices reminding you to renew promptly. If you fail to renew promptly (14 days after the due date), the library catalog system automatically considers it lost and may prevent you from borrowing additional items or placing recalls. The system also bills you for the item’s replacement value plus a processing fee of $15.

Specialty items
Course Reserves Items:  Fines on Course Reserves items will not be reduced. Fines are assessed according to the loan period.

  • 2-hours--No Overnight: $1/hour until the item is returned. After three days, you are billed for the cost of the item, plus the accrued fines.
  • 2-hours--Overnight: $1/hour beginning one hour after the library opens until the item is returned. After three days, you are billed for the cost of the item, plus the accrued fines.
  • 3 days: $1/day until the item is returned. After three days, you are billed for the cost of the item, plus the accrued fines.
  • 7 days: $1/day until the item is returned. After seven days, you are billed for the cost of the item, plus the accrued fines.

Recalled Items: All borrowers are expected to respond to recalls; fines on recalls will not be reduced. When an item is recalled, you receive an email notice indicating the new due date. If the item is not returned by the new due date, you are fined $1/day from the new due date until the item is returned.

For information on equipment loans or interlibrary loans, see the following:  Equipment Loans     Interlibrary Loans

Billing for Lost Items

If you still want to renew after receiving a bill but before the item is declared lost and removed from the catalog, you may do so, but you have to bring the item to the library so we know that it is not truly lost. Once you’ve done this, the block on your borrowing privileges will be removed and the charges dropped.

If you fail to return billed library materials, including those borrowed through Interlibrary Loan, your student account will be charged for replacement plus a processing fee (generally occurs twice a year during the last week of spring and fall semesters). You will continue to receive regular notices for that item for a few months, and during that time can still return the item and have the charges reversed. Once we remove an item's record from the catalog, you cannot return it anymore, and must pay the fee on your student account. In order to register for classes or get your diploma/ transcripts, the library fee must be paid.

It sometimes happens that a library patron reports they have already returned an item that the library circulation system indicates is checked out to them. If you find yourself in this situation, file a claim (after thoroughly searching your belongings), and the library will make every effort to work with you to locate the item.